Job Information Logistics & Admin Assistant (Kalar and Miqdadiyah) NGO Information
NGO Name Oxfam
Contact Name HR
Contact Email
Job Information
Contract Duration 1 year
Governorate Diyala
Job Shift
Nationality National
Working Hours Full Time
Posted 2017-10-12
Requirements
Minimum Education Bachelor Degree
Degree Title
Minimum Experience 2 Year
Required Travel 50%
Job Status
No Of Jobs 1
Published Date 2017-10-12
Deadline Date 2017-10-26
Location
[Kalar,Iraq ]
Description

KEY ACTIVITIES / RESPONSIBILITIES:

 

ADMINSTARTION

 

¨      To ensure that all Oxfam assets and equipment are in a good condition at Moqdadyah office and guesthouses.

¨      Ensure that all facilities, supplies and services for the Kalar/Moqdadyah offices and guest houses are in place and maintained; this is to include the communication network water, electricity and office/guest houses supplies were appropriate;

¨      Ensure that all Oxfam equipment, parts and tools are stored safely and securely

¨      To perform any other duties as requested by the Logistics officer.

 

.PROCUREMENT

 

¨      Provide support in procurement of items in line with Oxfam procedures

¨      Ensure that all procurements of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requester.

¨      To provide support in keeping records and maintain contacts with suppliers and local repair/maintenance service providers.

¨      Archiving and filing all procurement transaction from the proceed till the closing of transaction.

¨      Ensure Health and Safety procedures are followed at specific sites.

 

 

WAREHOUSE:

 

¨      To manage Oxfam store in Moqdadyah and all related document (bin cards, stock request cards, stock reconciliation cards, GRN’s and waybills), and prepare stores reports on monthly basis.

¨      Ensure that all Oxfam equipment, parts and tools are stored safely and securely.

 

 LOGISTICS:

¨      Supervise the Logistic support Staff Including drivers, and cleaners; Prepare weekly working schedule for the drivers.

¨      Ensure the Oxfam rented vehicles movement guidelines are implemented and keep vehicle files for all documentations for each vehicle and make sure that the vehicle daily logbook is maintained.

¨      To provide driving support on time need at a speed which is adjusted the road and weather conditions, and to drive with consideration for safety of the passengers, other road users, the load, and the technical state of vehicle.

¨      Insure that all Oxfam leases are in good condition and proper documented

¨      Implements, and monitors logistics systems in accordance with Oxfam policies and procedures.

¨      Establishes and maintains good contacts with suppliers, government offices, and other NGOs with regards to logistical matters.

¨      Reports monthly on all logistics activities to the Logistics officer

 

¨      Performs any other duties as requested by the Logistics officer

Qualifications & Preferred Skills

Key Competencies:

 

Essential

·      2 years experience in logistics and administration

·      Willing to travel and work in Miqdadiyah to support the team there (at least once a week)

·      Good knowledge and experience of logistics and basic administration.

·      Good interpersonal and team-working skills.

·      Good spoken in English, Arabic and Kurdish.

·      Attention to detail and good numeracy

·      Ability to keep clear and concise records

·      Flexibility under pressure and in response to changing needs.

 

·      Valid clean driving licence and sound driving skills.

How To Apply

OXFAM is committed to diversity and inclusion within its workforce and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

 

TO APPLY

Please submit your application and CV in English detailing your experience for the post and include daytime telephone contacts to Iraqjobs@oxfam.org.uk before the deadline

Please Indicate the Job Title and the location in the subject line. 

 

Only short-listed candidates will be contacted

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